Free Meeting Planning Services
Pre-Planning Assistance:
- Qualify hotel/meeting venue options and services based on meetings' needs
- Check rates and availability at local hotels and meeting venues and gather quotes for you
- Customize a bid packet with all hotel/meeting venue proposals
- Coordinate site visits, schedule appointments and escort you to venues and attractions
- Provide information to support presentations to selection committees
- Check for conflicts with other town events
- Assist with presentations to aid planners when presenting information to board or selection committees
- Secure letters of invitation from key officials
After you have selected our destination for your meeting:
- Provide you with complimentary Visitors Guides and Maps for attendees
- Dine-around/tour coordination assistance
- Suggestions for spouse and family itineraries
- Provide Group transportation options/ collect bids
- Planning assistance for off-site receptions, team building events, and group volunteering
- Your “one stop resource” in locating local resources such as; speakers, entertainers, caterers, florists, photographers, office equipment, promotional materials, souvenir ideas, security personnel and more
- Provide calendar of local events and local happenings
- Welcome Letter from community leaders
- Coordinate community leaders to greet and welcome attendees
Attendance Promotion:
- Use our video footage and images to help draw attendees and promote your meeting
- Provide destination promotional text
- Provide local targeted media contact list
- Distribution of press releases
