Free Meeting Planning Services

As local experts with extensive in-market relationships, we can provide you with a comprehensive overview of Chapel Hill, Carrboro, Hillsborough and Orange County. We are the best, first point of contact to help you find the right fit for any size meeting. Our completely complimentary services save you time, effort and help you make the smartest decisions. Our goal is help you plan a memorable event in the perfect location! Here’s what we can do for you…

Pre-Planning Assistance:

  • Qualify hotel/meeting venue options and services based on meetings' needs
  • Check rates and availability at local hotels and meeting venues and gather quotes for you
  • Customize a bid packet with all hotel/meeting venue proposals
  • Coordinate site visits, schedule appointments and escort you to venues and attractions
  • Provide information to support presentations to selection committees
  • Check for conflicts with other town events
  • Assist with presentations to aid planners when presenting information to board or selection committees
  • Secure letters of invitation from key officials

After you have selected our destination for your meeting:

  • Provide you with complimentary Visitors Guides and Maps for attendees
  • Dine-around/tour coordination assistance
  • Suggestions for spouse and family itineraries
  • Provide Group transportation options/ collect bids
  • Planning assistance for off-site receptions, team building events, and group volunteering
  • Your “one stop resource”  in locating local resources such as; speakers, entertainers, caterers, florists, photographers, office equipment, promotional materials, souvenir ideas, security personnel and more
  • Provide calendar of local events and local happenings
  • Welcome Letter from community leaders
  • Coordinate community leaders to greet and welcome attendees

Attendance Promotion:

  • Use our video footage and images to help draw attendees and promote your meeting
  • Provide destination promotional text
  • Provide local targeted media contact list
  • Distribution of press releases